Clubs and Societies Day 2021
Clubs and Societies Day (C/S Day) will be held on Wednesday 24th February 2021, around the Rugby Grounds from 3:00pm – 6:30pm.
The main purpose of this event is a membership drive for your Club/Society and so any advertising/promotion should highlight that rather than any alcohol you may be planning to serve.
The setup will be VERY different this year as we are moving down to the Rugby ground and away from the TUU carpark.
To reserve a trestle for the day please fill out the Clubs and Societies Day booking form below no later than Friday 29th January 2021. Booking forms received after this date will not be considered. There is no need to apply for the Campus Services temporary stall on campus via the TUU website this year as the TUU are able to send Campus Services a block booking form for this event.
We will provide a trestle table for each club/society on the day. Any additional equipment will need to be requested via the Hire Store booking form.
The event will be licensed and clubs and societies are able to serve alcohol at their stalls in line with the University Alcohol Policy and the principles of Responsible Service of Alcohol. Those c/s who are planning to serve alcohol will also have to apply for a University Liquor permit. The TUU will have applied for and paid the Department of Treasury and Finance Liquor Licence for the whole event so you will not have to apply for individual ones from Liquor Licensing.
Very basically you will need to complete the following (click on link):
- TUU Clubs and Societies Day Booking Form
- University Liquor Permit (only if planning to serve alcohol) ( when completing this form there is no need to fill in the Campus Services ‘Application for a temporary stall on a Uni campus’ for this event)
- TUU Food Permit (only if planning to have a bbq, hot food, etc. Not required if just handing out prepackaged sweets)
- TUU Hire Store booking form (if you wish to borrow gear)
We are currently finalising options on drink pricing, so additional information and the Alcohol List will be sent out in the near future. Your Alcohol List must then be returned to me no later than Tuesday 9th February 2021. We will then sign off on your Alcohol List & return approved copy to your contact person via email. Please remember to bring your approved drinks list with you on C/S Day to enable you to collect your drinks from the supplier in the car park next to the Rugby ground at the agreed delivery time (TBC). No other alcohol will be allowed in to the area or your Club/Society will be asked to leave.
3:00pm – 4:30pm is to be totally dry (no alcohol) to give all students an opportunity to wander around and ask about membership before it gets too crowded in certain areas. If you attempt to serve alcohol before 4:30 pm your Club/Society will be asked to leave. There will be no warnings given.
Clubs/Societies serving alcohol must email the Clubs and Societies Officer with the names of their RSA holders & provide a photocopy of their RSA certificate by Tuesday 16th February (We have quite a few on file & can easily check if you ask well before the day). If we have them on file you don’t need to provide again – just the names will do. Once the RSA certificates have been sighted, an authorised wrist band will be issued for wearing on C/S Day & this can be collected from the Rugby Club rooms on the day between 12 midday & 4:00 pm on C/S Day. Please note you will be unable to collect a wrist band after 4:00pm.
RSA courses can be found online on the Treasury Website http://www.treasury.tas.gov.au/liquor-and-gaming/liquor/responsible-service-of-alcohol
One major issue we have is the amount of rubbish left behind from some stalls. This year again we ask that all rubbish (cardboard cartons, food packaging, notices stuck to trestles, etc.) be removed and placed in the bags we will provide & then popped into the huge bins (you can’t miss them) located in the Car Park next to the Rugby Ground. This made cleaning up so much quicker last year & was greatly appreciated by all involved in the massive clean-up task. I would also be great if all stall holders could pack up their trestle table after event and return it to the designated area (TBC).
The TUU is committed to the creation of a safe, fair and well university community, and all members of TUU affiliated clubs and societies are expected to have a similar commitment.
Can you please pass this information on to any new executive members so they are aware of what is planned, as we may not have received all updated contact details at this time.
Please read the rules and regulations below carefully before submitting your form
RULES FOR RESPONSIBLE SERVICE OF ALCOHOL FOR THIS EVENT: These rules are a statutory requirement of the Liquor and Accommodation Act 1990.
- It is an offence to sell, serve, supply or allow the supply of alcohol to anyone under the age of 18 years. You personally could be fined up to $7,700 and the licensee could be fined $15,400. If you are unsure or doubtful you are obliged to ask for ID.
- It is an offence to sell, serve, supply or allow supply of alcohol to anyone who appears to be drunk. You personally could be fined up to $7,700. Licenced premises are private property; as an alcohol server you have the right to refuse service to anybody.
See the Treasury website below for a list of RSA training providers in Tasmania. http://www.treasury.tas.gov.au/liquor-and-gaming/liquor/responsible-service-of-alcohol
OTHER RULES REQUIRED BY TUU MANAGEMENT
- Any persons serving alcohol on a stall must hold an RSA certificate and be wearing the authorised TUU wristband.
- No glass is allowed – only cans and plastic.
- No more than 2 alcoholic drinks per membership are to be given out.
- REMEMBER 2 HANDS 2 CANS!
- No closed drinks are to be served.
- Under no circumstances are large signs/placards advertising alcohol to be displayed. There will be a zero tolerance policy on this.
- Stall users must not serve alcohol before 4:30pm or after 6:15pm.
- You will need to complete a Clubs and Societies Day booking Form before the 29th January 2021.
- If your stall is serving food, local guidelines must be followed and an application made for a food stall certificate.
- If your stall is serving alcohol you must apply for a University Liquor Permit (at least 3 weeks before event)
- If you require anything from the TUU Hire Store on the day, you will need to fill in a Hire Store booking form.
- Ensure that all your stall’s rubbish is placed in the bags supplied and/or bins located around the site (This includes cardboard cartons). Please leave your area tidy! Please also fold up your trestle table and return it and any borrowed equipment to the designated area (TBC).
- Stall users must clear area ASAP at 6:30pm.
There will be no warnings given. If you disobey any TUU rules or licensing requirements, your Club/Society will be required to stop serving and leave immediately.